Office Manager (1 Year Term)

JOB DESCRIPTION

Camp Kadesh is seeking a new Office Manager to execute the administrative needs of our camp. An ideal candidate will understand the significant role administrative support plays in effective camp ministry, have a love for systems, be an active learner, and be a friendly and welcoming presence to all who come in contact with Camp Kadesh.

Reporting to the Executive Director and working in cooperation with the full-time staff team, the Office Manager will help Camp Kadesh strive for excellence in programming and ministry. This position supports the programming of Camp Kadesh through administration, customer and guest service, and helping to promote the work and mission of Camp Kadesh. The following details are meant to summarize a position that will have some flexibility according to the skills and giftings of a final candidate, and in the context of a team culture that works together to excel in ministry.

AREAS OF OVERSIGHT

Camp Communication and Customer Service

  • Responsible for general front-line communication of the camp: phone, email, social media, in in-person inquiries

  • Communication with guest groups, camper families and other inquiries

  • Website content management (dates, details, general information, etc.) 

  • Assist with donor communication and acknowledgement. 

Office Management

  • Processing of incoming mail and correspondence

  • Management of funds and account payments  received (registration, tuck, donation, etc.)

  • Prepare incoming bills for processing

  • Assist the program director with administrative support as needed. 

Camp Registrar 

  • Management of online camper registration system

  • Booking of dates for school and guest groups throughout the year

  • Communication with the various groups. 

  • Communication of numbers and camper-specific information to programs and camp support teams

Tuck Shop (Camp Store)

  • Oversee the running of the tuck shop for school groups and campers.

  • Work with the Camp Director (or Program staff) on the design of clothing and merchandise

  • Ordering and inventory management of clothing, merchandise, food and all supplies. 

Social Media & Marketing

  • Help execute fundraising campaigns throughout the year (design, printing, mailing, etc. in cooperation with Directors and the board). 

  • Work with the program & media teams to update social media. 

QUALIFICATIONS

  • A healthy and vibrant relationship with Jesus

  • Passion for the importance of camp ministry

  • Agree with and support the Camp Kadesh Statement of Faith

  • Friendly and calm demeanour, with experience in front-line communications

  • Administrative and organization skills with close attention to detail

  • Ability to work as part of a team and independently 

  • Hold a valid Saskatchewan Class 5 license (or equivalent)

  • Technical ability to work with Google Workspace, Slack, QuickBooks (basic), and CampBrain camp management software (or similar), and comfortable in an Apple OS computer environment.

  • Experience with Canva, Mailchimp, Squarespace, and Canada Helps all would be an asset. 

  • Willingness to participate in staff discipleship opportunities such as: 1-on-1 mentoring, attending staff meetings, staff training, etc. 

Compensation

  • Compensation package total includes a combination of salary, housing, utilities, internet (or equivalent housing allowance), camp-provided cell phone with unlimited data/calling, and food during most events at camp. (Most meals in May - August and whenever groups are present.)

  • An ideal candidate would live on site or in the local community. The ability to provide housing will depend on the applicant’s need for accommodation of those other than themselves (spouse, children, or pets).  

  • Also included is a benefits package and, after one year, contributions to a pension plan (5% of salary) and a starting allocation with three weeks of vacation.  

  • Final compensation will be calculated based on total experience, ability, education and/or certifications.

  • This salary position is set to average 40 hours per week throughout the year, but the position assumes that prime ministry months (May, June, July, and August) will require more hours and reduced hours in the remaining months.

 

For more information, please contact our Executive Director, Stuart Mufford, at stuart@campkadesh.com. Ideal start date would be as soon as possible.  Exact start date is flexible.

Interested applicants are invited to send a resume with cover letter to Stuart’s attention by email to stuart@campkadesh.com (PDF preferred)

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